Supply Chain Associate (Fleet Management)

About the role

The Supply Chain Associate manages the office's resource management functions in N'Djamena, under the Head of Supply Chain Unit in Chad and the direct supervision of the Supply Chain Officer (Common Services), in collaboration with Headquarters and the Administrative Centres.

Key responsibilities

• Receive and consolidate procurement requisitions, verify completeness against the Purchase Authorisation Matrix and obtain missing information.
• Assist supervisors on complex, higher-value purchases; prepare tender documents, solicit bids and quotations, and prepare bid analysis summaries.
• Support the evaluation process and provide technical inputs once a purchase is approved.
• Confirm agreed terms with suppliers, prepare purchase orders and contracts, and coordinate authorisations.
• Monitor open requisitions, follow up on timely delivery, and coordinate delivery notes with the receiving unit.
• Review vendor invoices, prepare payment requests and coordinate payments with Finance.
• Maintain physical and electronic records of procurement documentation per IOM instructions, and retrieve, analyse and report on system data.
• Conduct market surveys to find new suppliers, evaluate them on quality, price and service, and track contractual renewals.
• Monitor office supplies and utilities, and prepare requisitions and payments with Finance.
• Provide briefing and technical guidance to office staff on procurement procedures.
• Carry out supply chain tasks for property and asset management, warehousing, insurance, maintenance and transportation, including fleet operations: daily vehicle schedules, vehicle logbooks and maintenance coordination.
• Train and support junior SCM staff, monitoring their professional and career development.

Required profile

• Bachelor's degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field with three years of relevant experience; or high school diploma with five years of experience.
• Certification in Procurement, Logistics or Supply Chain Management is an advantage.
• Experience in procurement and logistics with vendors and service providers, and with asset management.
• Experience with IOM/UN procurement and logistics rules and procedures, and in an international organisation, are advantages.

Required skills

• High level of computer literacy.
• Ability to work with national and international institutions and to prepare clear, concise reports.
• Excellent communication and negotiation skills.
• Ability to set realistic resource requirements to meet IOM needs.