Human Resources Assistant

About the role

The Human Resources Assistant provides essential clerical and administrative support to ensure smooth HR operations. Working under the HR Officer and senior associate, the role collaborates with various units to manage recruitment, data entry, and employee documentation.

Key responsibilities

• Provide clerical assistance for daily HR processes and activities.
• Support recruitment by circulating vacancy notices, arranging interviews, preparing interview materials, conducting reference checks, and communicating with candidates.
• Enter and maintain accurate data in the HR information system, generate reports, and produce HR documentation.
• Maintain orderly personnel files (electronic and hard copy) and manage HR correspondence.
• Assist in organizing meetings, trainings, and HR events, handling logistics such as venue, equipment, and materials.
• Perform other related duties as assigned.

Required profile

• High school diploma with at least three years relevant experience, or a Bachelor’s degree in Human Resources, Business Administration, Psychology or related field with one year experience.
• Prior experience in an international humanitarian, NGO, or government setting is an advantage.
• Knowledge of UN and donor programming, financial rules, and IPSAS is beneficial.

Required skills

• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Experience with the WAVE HR system is a distinct advantage.